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Submission Preparation ChecklistAs part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
- The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
- The submission file is in Microsoft Word document file format.
- Where available, URLs for the references have been provided.
- The text is 1,5 spaced; uses a 12-point Times New Roman font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
- The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.
- If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.
This style guide uses the Publication Manual of the American Psychological Association (6th ed., 2010). It focuses on two major aspects: 1) Guidelines for technical preparation; 2) Citation guidelines
1. Guidelines for Technical Preparation of Manuscript
Submit manuscripts electronically as Microsoft Word files.
All graphic material has to be positioned at the correct place in the text and should be of a good quality. Do not add supplementary files with graphic content.
Manuscripts must be presented as: A4 pages; normal margins; 12pt Times Roman; 1.5 line spacing.
Proofing language must be set as UK English (colour—not color; travelled—not traveled; organise; organisation; organising—not -ize).
Do not type double spaces anywhere; not between words, at the end of sentences or after colons.
Type hard spaces (shift + control + space bar) when phrases are preferred to be presented as a unit, e.g.10_000; Vol. 1(2):_22–21.
Manuscripts for the academic section should adhere to the following pattern:
1. Abstract (250 words maximum)
- Purpose/aims and objectives
- Design-methodology, approach—qualitative/quantitative/mixed methods
- Research limitations and implications
- Contribution/originality/value of the study
- Recommendations (future research/ policy/organisations)
2. Keywords (4–6)
3. Article content (5 000–10 000 words, inclusive of all the words in the figures/diagrams and tables)
- Introduction—background and orientation, purpose, aims and motivation of the study
- Literature review and theoretical basis of the study
- Research objectives—questions/hypothesis
- Research design—approach, strategies, method, settings, population, sampling, data collection and instrumentation, data analysis process, validity and reliability (quantitative)/or strategies for ensuring quality and rigour (qualitative)
- Ethical considerations
- Results (quantitative)/Findings (qualitative)
- Limitations and strengths
- Recommendations for future research
- Implications- practical/managerial/policy
- Contribution and value add of the study
4. Tables and figures should not exceed a combined maximum of 7
5. References should not exceed a maximum of 60
Abstracts should not contain any footnotes or citations. Do not type the abstract in italics.
Keywords should be separated using semicolons, e.g. hymnal; Pentecostal; records; migration; southern regions of Africa
Make sure you follow the guidelines for ensuring a blind peer review.
Authors should include their ORCID and affiliation below their name, after the title of the article.
Contributions to the Forum section should be between 2 000 and 5 000 words.
Please note the format and order of information required:
Oxford Dictionary of Journalism, <Book title in italics> by Tony Harcup <Book author name(s) and surname in roman>
Oxford University Press. 2014. Oxford Quick Reference. xiv + pp. 368. <Publisher, date, series and number of pages>
ISBN: 978-0-0000000-1 <ISBN>, https://doi.org/10.1093/acref/9780199646241.001.0001 <DOI>
Reviewed by Rod Amner <Reviewer details>
Rhodes University, School of Journalism and Media Studies, South Africa <Affiliation: Institution, Department, Country>
firstname.lastname@example.org <email address>
Do not use the ampersand (&) in the running text; use “and” instead. However, please use the ampersand to separate authors’ names (where appropriate) in parenthetical citations, tables and captions, and in the reference list.
In text, emphasise words by using italics only sparingly. Italicisation should otherwise be reserved for titles of standalone works and words from a language other than that of the text.
Italicised words/phrases in another language are glossed by an equivalent word/phrase in the language of the text in double inverted commas placed in parentheses, e.g. indoda (“a man”). Words well-known in South African English are set as roman, for example, “lobola,” “ubuntu,” “indaba.”
Words/terms that need to be singled out as being “borrowed” from another author/source may be placed in double inverted commas.
Titles of standalone publications must be in headline style (significant words are capitalised) and in italics when typed in the running text. Titles of articles are placed between “double inverted commas.” However, also see the citation guidelines below.
Acknowledgements appear at the end of the article, should be brief, and recognise sources of financial and logistical support and permission to reproduce materials from other sources. Save a copy of documentation granting such permission. Adherence to copyright rules remains each author’s sole responsibility.
Please do not place any footnote markers before the beginning of the article’s main text. I.e., no footnotes may follow the article’s title or the author’s details (with the exception of the dagger (†) to indicate that an author is deceased).
Footnotes with references in Arabic numbers (1, 2, 3—do not use i, ii, iii) are allowed on condition that these are limited to essential notes that enhance the content without impeding the fluent reading of the article.
Footnotes are typed in 10pt. font and single spacing; hanging indent.
A note number should generally be placed at the end of a sentence or at the end of a clause. The number normally follows a quotation. Relative to other punctuation, the number follows any punctuation mark except for the dash, which it precedes.
"This," wrote George Templeton Strong, "is what our tailors can do.”1
The bias was apparent in the Shotwell series2—and it must be remembered that Shotwell was a student of Robinson’s.
Though a note number normally follows a closing parenthesis, it may on rare occasion be more appropriate to place the number inside the closing parenthesis—if, for example, the note applies to a specific term within the parenthesis:
(In an earlier book he had said quite the opposite.)3
Men and their unions, as they entered industrial work, negotiated two things: young women would be laid off once they married (the commonly acknowledged “marriage bar”4), and men would be paid a “family wage.”
Endnotes are not allowed.
Footnotes do not replace the alphabetical list of references at the end of the text. References in notes are regarded as in-text references and not bibliographic information.
When quoting from a source, use “double inverted commas.”
To quote within a quote, use ‘single inverted commas.’
When quoting more than 40 words, indent. Do not print indented text in italics and do not use quotation marks. A citation after the indented quote follows after a full stop, e.g.
According to the report the council will discuss the matter at the next council meeting to be held on January 5, 2017. (Smit, 2002, p. 1)
When quoting within an indented quotation, use double inverted commas.
Final full stops and commas are placed before the closing quotation mark.
Colons and semicolons are placed after the closing quotation mark.
Question and exclamation marks are only placed inside quotation marks if they form part of the quoted material:
Do you know if she is “accredited”?
He asked: “Are you accredited?”
When adding notes to a quote or changing a quotation, use square brackets.
E.g. [own translation/emphasis]
… their [the children’s]
In text, numbers one to nine are in words; numbers 10 and above are in digits.
At the start of a sentence all numbers are in words.
In parentheses, all numbers are in digits; as for numbers of tables, figures and chapters.
All percentages are expressed in numerals, followed by the percent sign: 13.5%
Decimals—e.g. 7.5—are always in digits.
The letters in ordinal numbers should not appear as superscripts (e.g., 122nd and NOT 122nd).
Use Mathtype for display and inline equations, but not for single variables. Single variables should be inserted into the text as Unicode characters.
Abbreviations that end on the same letter as the word do not get a full stop (Mr/Dr/Eds), but note Ed./Rev.
Degrees: (Preferably without any punctuation)
BA; DPhil; MSc
Use the ellipsis when indicating that text has been left out in the middle of a quoted sentence—preferably not at the start or end of the sentence. It is a given that text has been left out preceding and following your quote.
Insert spaces before and after the ellipsis.
Use only three full stops for an ellipsis (A full stop is added before an ellipsis to indicate the omission of the end of a sentence, unless the sentence is deliberately incomplete. Similarly, a full stop at the end of a sentence in the original is retained before an ellipsis indicating the omission of material immediately following the full stop.)
In May 1862, two new missionaries, Endeman and Albert Nachtigal, joined Grützner and Merensky. … It was decided that Endeman and Grützner continue working. … The latter two eventually established the mission station Botshabelo … which later would play an important role in the Ba-Kopa history.
The unspaced em-dash (—) is used (Alt 0151).
An unspaced en-dash (–) (Alt 0150), NOT A HYPHEN (-), is used to indicate ranges (e.g. of numbers or page numbers: 15–21).
One initial: Steyn, P. (2009).
Steyn, P. R. G. (2009). (spaces between initials)
Steyn, P. R. G., Robbins, R. T., & Boshoff, W. R. N. (2011).
Capitalisation of personal names
Names and initials of persons, real or fictitious, are capitalised. The reference lists in some journals (especially in the natural sciences) always use initials instead of given names. A space should be used between any initials.
George, S. McGovern
P. D. James
M. F. K. Fisher
Give the full name when first mentioned (with acronym in parentheses); thereafter use the acronym uniformly and consistently:
Unisa; CSIR; HSRC; Sabinet/SABINET
et al. (not italics) Never use in the reference list.
When citing a text with three, four or five authors, list all authors’ names at first mention in the text. Thereafter, use only the first author’s name followed by “et al.” in text, but list all authors in the reference list:
Kisangau, Laruu, Hosea, and Joseph (2007) [Use as first in-text citation]
Kisangau et al. (2007) [Subsequent in-text citation]
When citing a text by six or more authors, use only the first author’s name followed by “et al.”
Should multiple references shorten to the same form, list as many authors’ names as necessary to differentiate them.
Authors with the same surname
If the reference list includes publications by two or more first authors with the same surname, please include the first authors’ initials in all in-text citations.
Tables and figures
Table headings are in headline style, appear above the tables and are numbered:
Figure captions appear below figures and are numbered.
Captions of figures other than artworks should be short and descriptive.
Include cited authors in the reference list.
Supply the source below the table or figure, if material is copyrighted.
2. Citation Guidelines: APA
Within the body of your text, citations are indicated in parentheses with the author's surname, publication date, and page number (if needed, as when quoting direct words), e.g. (Smith, 2012, p. 45).
Citations are placed within the text where they offer the least resistance to the flow of thought, frequently just before a punctuation mark.
Single-author citations: If the author’s name appears in the text it is not necessary to repeat it, but the date should follow immediately:
Malan (2014, p. 4) refers to this …
Single author with two or more works in the same year:
(Gray, 2009a, 2009b)
One publication with two authors:
… contested by Smith and Jones (2013, p. 16). Also (Smith & Jones, 2013, p. 16)
… venture failed (Bergin, 2009; Chance, 2008, pp. 14–17).
When citing multiple publications/authors, do so in the same order as in the reference list (Louw, 2010a, p. 3; Ncube, 2008, p. 77; Zeiss, 1993, p. 4).
No page numbers are needed if citing a text on the Internet, e.g. academic freedom (Smith, 2014), unless page numbers are available.
When citing a secondary source:
… greater good (Mullins as cited in Khan, 2014, p. 6).
Mullins (as cited in Khan, 2014, p. 6) argues …
References: (See examples below)
Use the heading: References.
Only list sources actually referred to in the text.
List authors alphabetically. Use surnames and initials.
The entries are additionally sorted by the work’s date of publication (oldest to newest).
Do not use a dash to replace author names.
If no author or editor, order alphabetically by title (corresponding with text citation).
A single-author entry precedes a multi-author entry beginning with the same surname and initial.
Successive entries by two+ authors, where the first author is the same, are alphabetised by co-authors’ surnames.
Use sentence-style capitalisation in titles and subtitles of works and parts of works such as books, articles or chapters (i.e., Biology in the modern world: Science for life in South Africa). Capitalise only the first word of the main title and subtitle.
Use headline-style capitalisation and italic script for titles of journals and periodicals (i.e., Journal of Social Activism).
Source within another source: Smit, R. (2012). Where to now? In S. Y. Tovey, & T. Rosti (Eds.), Climate change in the next decade (pp. 200–234). Pretoria: Van Schaik.
Treat pamphlets, reports, brochures and freestanding publications (such as exhibition catalogues) as books. Give sufficient information to identify the document.
Electronic references (NB: The text reference must correspond with the alphabetical reference list)
Author’s surname, name and initials (if available); title of article/publication. website address (URL):
Macdonald, F. (2017, September 20). The extraordinary life of the 1920s Lady Gaga. BBC Culture. Retrieved from http://www.bbc.com/culture/story/20170920-the-extraordinary-life-of-the-19th-century-lady-gaga
Cite personal communications in-text only, using the following format:
T. K. Lutes (personal communication, April 18, 2001)
Preferred form of publishers’ names
Omit: Inc., Co. Publishing Co. etc. from the name of the publisher.
Parentheses with issue number: When volume and issue numbers are used, the issue number is placed in parentheses. The volume number is always italicised.
Example: Morasse, S., Guderley, H., & Dodson, J. J. (2008). Paternal reproductive strategy influences metabolic capacities and muscle development of Atlantic salmon (Salmo salar L.) embryos. Physiological and Biochemical Zoology, 81(4), 402–413.
Examples (For more examples, please consult chapter 7 of the APA Publication Manual or visit apastyle.org)
R: Reference list
T: Text citation
R: Pollan, Michael. (2006). The omnivore’s dilemma: A natural history of four meals. New York: Penguin.
T: (Pollan, 2006, p. 99–100).
Two to seven authors
R: Ward, G. C., & Burns, K. (2007). The war: An intimate history, 1941–1945. New York: Knopf.
T: (Ward & Burns, 2007, p. 52).
Please see the guidelines above on how to cite texts with more than two authors.
If a text has more than seven authors, list the first six authors’ surnames and initials, and add an ellipsis, followed by the last author’s surname and initials.
Editor, translator, or compiler instead of author
R: Lattimore, Richmond (Trans). 1951. The Iliad of Homer. Chicago: University of Chicago Press.
T: (Lattimore, 1951, pp. 91–92).
Editor, translator, or compiler in addition to author
R: García Márquez, G. (1988). Love in the time of cholera (E. Grossman, Trans.). London: Cape.
T: (García Márquez, 1988, pp. 242–255).
Chapter or other part of a book
R: Kelly, J. D. (2010). Seeing red: Mao fetishism, Pax Americana, and the moral economy of war. In J. D. Kelly, B. Jauregui, S. T. Mitchell, & J. Walton (Eds.), Anthropology and global counterinsurgency (pp. 67–83). Chicago, IL: University of Chicago Press.
T: (Kelly, 2010, p. 77).
Book published electronically
If a book is available in more than one format, cite the version you consulted. For books consulted online, list a URL. If no fixed page numbers are available, you can include a section title or a chapter or other number.
R: Austen, J. (2007). Pride and prejudice [Kindle version]. New York: Penguin Classics.
T: (Austen, 2007)
R: Kurland, P. B., & Lerner, R. (Eds). (1987). The founders’ constitution. Chicago: University of Chicago Press.Retrieved from http://press-pubs.uchicago.edu/founders/
T: (Kurland & Lerner, 1987, chapter 10, document 19)
Article in a print journal
In the text, list the specific page numbers consulted, if any. In the reference list entry, list the page range for the whole article.
T: (Weinstein, 2009, p. 440)
Article in an online journal
Include a DOI (Digital Object Identifier) if the journal lists one. Do not put a full stop after the DOI—A DOI is a permanent ID that, when appended to https://doi.org/ in the address bar of an Internet browser, will lead to the source. If no DOI is available, list a URL.
R: Kossinets, G., & Watts, D. J. (2009). Origins of homophily in an evolving social network. American Journal of Sociology, 115, 405–450. https://doi.org/10.1086/599247
T: (Kossinets & Watts, 2009, p. 411)
Article published ahead-of-issue
When referencing an article published ahead of issue, please include the phrase “Advance online publication” instead of the volume and page range information.
R: Kamp, D. (2006, April 23). Deconstructing dinner [Review of the book The omnivore’s dilemma: A natural history of four meals, by M. Pollan]. The New York Times. Retrieved from http://www.nytimes.com/2006/04/23/books/review/23kamp.html
T: (Kamp, 2006)
Thesis or dissertation
R: Choi, M. (2008). Contesting imaginaires in death rituals during the Northern Song Dynasty (Doctoral dissertation). University of Chicago.
T: (Choi, 2008)
Paper presented at a meeting or conference
R: Adelman, R. (2009, November). “Such stuff as dreams are made on”: God’s footstool in the Aramaic targumim and Midrashic tradition. Paper presented at the annual meeting for the Society of Biblical Literature, New Orleans, Louisiana.
T: (Adelman, 2009)
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